Santa Clara County Fire Department

Contract Coordinator - Extra Help

US-CA-Los Gatos
Job ID
Extra Help
Step 1
USD $42.65/Hr.
Step 5
USD $51.84/Hr.
FLSA Status

Overview and Responsibilities




Contract Coordinator – Extra Help


The Department reserves the right to close the announcement at any time without notice.

Interested applicants are encouraged to apply early.


The Position

The Department is in search of a Contract Coordinator that will develop, coordinate, and monitor contract activities for the Department. Responsibilities will include managing all contracts excluding Public Works contracts. The incumbent will develop, modify and monitor contract processing procedures and activities, review contract requests and proposals, and serve as a liaison between the Department and County Counsel. The incumbent will be under the general direction of the Director of Business Services.


Example of Duties

  • Maintain and monitor all existing contracts.
  • Review, monitor expiration dates, and key deliverables.
  • Develop and maintain repository of standard terms and conditions.
  • Coordinate all contract review and approval processes with County Counsel.
  • Develop and maintain a repository of RFP and RFQ templates.
  • Draft and prepare RFP’s and RFQ’s for requesting division and facilitate RFP and RFQ processes.
  • Collaborate with other team members and stakeholders.
  • Coordinate contract preparation for requesting staff.

Employment Standards


Minimum Qualifications

The equivalent of three years full-time professional purchasing and/or procurement experience which includes developing and preparing contracts, and contract specifications and possession of a Bachelor's degree from an accredited college or university. 


Highly Desirable: Some governmental procurement experience.


Knowledge and Abilities/Qualifications

Any combination of experience, education, and training that would provide the required knowledge, skills, and abilities is qualifying.


Knowledge of:

  • Contract development, management and administration.
  • Ordinances and procedures pertaining to contract preparation and process, including Department cost principles, accounting guidelines and provider agreements, and other policies that impact on contracts.
  • Federal, state and municipal laws and regulations related to assignment.
  • Research methods, techniques and standard sources of information as they relate to contract administration.
  • Budget preparation and administration.
  • Personal computers and current software packages used for word processing, data base management, preparation and use of spreadsheets.


Ability to:

  • Assess contract provisions and requirements to achieve departmental objectives.
  • Establish process for tracking contract status, timelines, expiration dates and key deliveries.
  • Establish and maintain effective working relationships with co-workers, administrative officials and vendors.
  • Read and interpret invoices, budgets and audits.
  • Read, understand, analyze contract language.
  • Present ideas effectively both orally and in writing.
  • Detail oriented.


Working Conditions

Work is performed in an office setting. May be require to sit for prolonged periods of time.  Manual dexterity; clear, understandable speech; and visual and hearing acuity are required.


Pre-Employment Requirements

The individual selected will be required to complete a background check and Live Scan fingerprint.

Application and Selection Process


How to Apply


Please visit the Santa Clara County Fire Department employment opportunity website portal. Do a search for the position of “Contract Coordinator – Extra Help.” Those interested in applying for the temporary, part-time assignment of Contract Coordinator - Extra Help must apply for the opportunity online by clicking on the "Apply for this job online" button.  If you have not previously done so, you will need to complete a user profile. As part of the submittal, you are required to upload your résumé where indicated. Received submissions will be reviewed on an ongoing basis. Applicants are encouraged to apply early as the posting may be closed at any time. 


Questions regarding the Contract Coordinator – Extra Help application process, please contact Debbie D. Kelleher, Management Analyst, Personnel Services at (408) 341-4460.


The information contained within this announcement may be modified or revoked without notice

and does not constitute either an expressed or implied contract.

The Department is an Equal Opportunity Employer.


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